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Privacy Policy

Privacy Policy

Last updated: [Insert date]

At Wrexham City FC (“we”, “our”, “us”), we are committed to protecting and respecting your privacy. This Privacy Policy explains how we collect, use, store, and protect your personal data when you interact with us through our website, registrations, memberships, events, or communications.

We comply with the UK General Data Protection Regulation (UK GDPR) and the Data Protection Act 2018.

1. Who We Are

Organisation: Wrexham City FC
Type: Community grassroots football club
Website: [insert website URL]
Contact Email: secretary@wrexhamcfc.com

For any questions regarding this policy or how your data is handled, please contact the Club Secretary using the email above.

2. What Personal Data We Collect

We may collect and process the following types of personal data:

a) Personal Information

  • Name
  • Email address
  • Phone number
  • Address (where required for registration or safeguarding)

b) Player & Guardian Information

  • Player name and date of birth
  • Parent/guardian contact details
  • Emergency contact information
  • Medical information (only where necessary for player welfare and safety)

c) Membership & Registration Data

  • Player registrations and team details
  • Trial, event, or open session sign-ups
  • Membership records
  • Payment confirmation details (we do not store full card or banking details)

d) Website & Communications

  • Contact form submissions
  • Email correspondence
  • Website usage data (IP address, browser type, pages visited)

3. How We Use Your Data

We use personal data only where there is a legitimate and lawful reason to do so, including:

  • Registering players, members, and volunteers
  • Communicating fixtures, training schedules, events, and club updates
  • Meeting safeguarding and welfare responsibilities
  • Administering memberships, subscriptions, and payments
  • Responding to enquiries
  • Improving our website and communications

Wrexham City FC does not sell, trade, or rent personal data to third parties.

4. Lawful Basis for Processing

We process personal data under one or more of the following lawful bases:

  • Consent – where you have provided clear permission
  • Contract – to fulfil registrations, memberships, or services
  • Legal obligation – safeguarding and regulatory compliance
  • Legitimate interests – operating the club effectively while respecting individual rights

5. Children’s Data

Wrexham City FC takes the protection of children’s data extremely seriously.

  • Personal data for players under 18 is collected with parental or guardian consent
  • Data is used strictly for football, safeguarding, and welfare purposes
  • Access to youth data is restricted to authorised club officials and safeguarding personnel

6. Data Sharing

We may share personal data only when necessary and only with appropriate parties, such as:

  • Governing bodies and leagues (e.g. FAW, NEWFA, Comet system)
  • Match officials and competition organisers
  • Safeguarding, medical, or welfare professionals (where required)
  • Trusted service providers (e.g. payment processors, registration platforms)

All third parties are required to process data securely and in accordance with data protection laws.

7. Data Storage & Security

We implement appropriate technical and organisational measures to protect personal data, including:

  • Secure digital storage systems
  • Restricted access to sensitive information
  • Password-protected accounts
  • Regular reviews of data access and retention

We retain personal data only for as long as necessary to fulfil its purpose or meet legal obligations.

8. Your Rights

Under UK GDPR, you have the right to:

  • Access the personal data we hold about you
  • Request correction of inaccurate or incomplete data
  • Request deletion of your data (where applicable)
  • Restrict or object to processing
  • Withdraw consent at any time
  • Lodge a complaint with the Information Commissioner’s Office (ICO)

To exercise any of these rights, please contact secretary@wrexhamcfc.com.

9. Cookies & Website Analytics

Our website may use cookies to improve functionality and user experience.

Cookies help us understand:

  • How visitors use our website
  • Which pages are most visited
  • How we can improve content and usability

You can control or disable cookies through your browser settings.

10. Third-Party Links

Our website may contain links to third-party websites (such as sponsors or governing bodies). Wrexham City FC is not responsible for the privacy practices or content of external websites.

11. Changes to This Policy

We may update this Privacy Policy from time to time. Any updates will be published on this page with the revised date.

We recommend reviewing this policy periodically.

12. Contact Us

For all privacy-related enquiries, please contact:

📧 Club Secretary: secretary@wrexhamcfc.com
📍 Organisation: Wrexham City FC